When searching for a record in the App Data tab (e.g. searching for a user by email), the record may not appear in the results. This can happen when a data type has a large number of fields — to avoid performance issues, Bubble limits how many columns are searched across when the table becomes very wide.
What you might notice
Searching for a specific record in the App Data tab returns no results, even though the record exists
The same record appears correctly when using a view with a constraint for that field
The behavior is more likely in data types with many fields
Workaround
You have two options:
Use a view with a constraint for the specific field you want to search (e.g. filter by email). Views apply constraints at the database level, so they return the correct results even when the full-text search is limited.
Reduce the number of fields on the data type where possible. Breaking a wide data type into multiple related types can improve searchability in the App Data tab.
Status
We're aware of this limitation. There are no immediate plans to change the search behavior in the App Data tab, but the view-based workaround above is a reliable alternative.